Acadia Parish School Board Regular Session - Monday, August 2, 2021
Generated by Sharron LeDoux on Monday August 2, 2021
Members present
James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
Meeting called to order at 5:00 PM
1. OPENING ITEMS
Procedural: 1.1 Call To Order
Procedural: 1.2 Roll Call
Procedural: 1.3 Prayer
Procedural: 1.4 Pledge of Allegiance
2. ACTION ITEMS
Action, Minutes: 2.1 Approve minutes of the July 12, 2021 Regular Session meeting, and the minutes of the Budget & Finance Committee, and Personnel, Insurance & Curriculum Committee meetings dated July 26, 2021
Motion to approve minutes of July 12, 2021 Regular Session meeting, and the minutes of the Budget & Finance Committee, and Personnel, Insurance & Curriculum Committee meetings dated July 26, 2021
Motion by James Proctor, second by Douglas LaCombe.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
Action: 2.2 Conduct a Public Hearing on the 2021-2022 Budget
Motion to Conduct a Public Hearing on the 2021-2022 Budget
Motion by Douglas LaCombe, second by James Higginbotham.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
Motion to Adjourn Public Hearing on the 2021-2022 Budget
Motion by Douglas LaCombe, second by James Higginbotham.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
Action: 2.3 Adopt the Resolution for the Operating Budget of Revenues and Expenditures for the General Fund, Special Revenue, and Other Funds for the period beginning July 1, 2021 and ending June 30, 2022
Motion to adopt the Resolution for the Operating Budget of Revenues and Expenditures for the General Fund, Special Revenue, and Other Funds for the period beginning July 1, 2021 and ending June 30, 2022
Motion by Douglas LaCombe, second by Ike Richard.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
2021-2022 FINAL BUDGET RESOLUTION AND COMMENTS
ACADIA PARISH SCHOOL BOARD
Resolution adopting an Operating Budget of Revenues and Expenditures for the General, Special Revenue, and Other Funds, for the Fiscal Year beginning July 1, 2021 and ending June 30, 2022
TO: MEMBERS OF THE BOARD, CITIZENS OF ACADIA PARISH AND OTHERS
A resolution adopting and implementing the Operating Budget of Revenues and Expenditures for the General, Special Revenue, and Other Funds for the Fiscal Year beginning July 1, 2021 and ending June 30, 2022 for the Acadia Parish School Board is hereby presented, to wit:
WHEREAS, the Superintendent/Secretary-Treasurer, in the capacity as chief administrative officer of the Acadia Parish School Board, Crowley, Louisiana has had prepared a proposed Operating Budget of Revenues and Expenditures for the General, Special Revenue, and Other Funds for the Fiscal Year beginning July 1, 2021 and ending June 30, 2022, which was accompanied by a budget adoption resolution with comments; and,
WHEREAS, the proposed Operating Budget of Revenues and Expenditures for the General, Special Revenue, and Other Funds for the Fiscal Year for July 1, 2021 - June 30, 2022 as shown in the Annual Operating Budget document shows the revenues itemized by source and the expenditures itemized by function as required by Louisiana R.S. 39:1305; and,
WHEREAS, the adoption of the proposed Operating Budget of Revenues and Expenditures is hereby declared to operate as an appropriation of the amount herein set forth within the terms of the budget classification for the General Fund, Special Revenue - Maintenance Funds, and the School Lunch Fund; and,
WHEREAS, the appropriation for all other Special Revenue - Federal Funds Budgets presented herein shall be in accordance with budgetary expenditure limits and classifications approved by the Department of Education, the State Board of Elementary and Secondary Education, or any other appropriate state or federal agency; such approval by these agencies represents full permission to expend funds accordingly; and,
WHEREAS, the accompanying budget adoption resolution has been submitted to the Acadia Parish School Board for review and consideration; and,
WHEREAS, notice of a public hearing on the proposed General Fund Budget and notice of the availability of the proposed budgets for review at such hearing, has been timely published in the official journal and posted; and, 2021-2022 Budget Resolution and Comments
WHEREAS, a public hearing on the proposed General Fund Budget has now been reviewed and considered; now,
THEREFORE BE IT RESOLVED by the School Board that the proposed General Fund Budget for the period July 1, 2021 through June 30, 2022 is hereby approved, adopted, and finalized;
BE IT FURTHER RESOLVED, that the Superintendent/Secretary-Treasurer of the School Board, is hereby authorized to make such changes within the various budget classifications as he may deem necessary provided that any reallocation of funds affecting in excess of five percent (5%) of the projected revenue collections must be approved in advance by action of the School Board at a meeting duly noticed and convened.
BE IT FURTHER RESOLVED, that the Superintendent/Secretary-Treasurer of the Acadia Parish School Board in his capacity as chief administrative officer of the School Board is hereby directed to advise the Acadia Parish School Board in writing when, to wit: (a) total revenue collections and other sources plus projected revenues and other sources for the remainder of the year, within a fund, are failing to meet total budgeted revenues and other sources by five percent (5%) or more; or, (b) total expenditures and other uses plus projected expenditures and other uses for the remainder of the year, within a fund, are exceeding the total budgeted expenditures and other uses by five percent (5%) or more; or, (c) the actual beginning fund balance, within a fund, fails to meet the estimated beginning fund balance by five percent (5%) or more, and the fund balance is being used to fund current year expenditures.
BE IT FURTHER RESOLVED that the Superintendent/Secretary-Treasurer of the Acadia Parish School Board shall certify completion of all actions required by Louisiana R.S. 39:1306 by publishing a notice of the minutes of the meeting in the official journal.
This final resolution, with accompanying comments, was offered for consideration on a motion by Douglas LaCombe, seconded by Ike Richard, and carried, and the vote thereon was 7 YEAS, 0 NAYS, 0 ABSTAINING, and 1 ABSENT.
Thus done and adopted, on the 2nd day of August 2021 in the City of Crowley, Parish of Acadia, State of Louisiana.
Attested:
Delo Hebert, Board President
Scott Richard, Superintendent
3. ROUTINE ITEMS
Action: 3.1 Consider the recommendation of the Budget & Finance Committee to approve the final revisions for the 2020-2021 Budget
Motion to approve the final revisions for the 2020-2021 Budget
Motion by Douglas LaCombe, second by James Higginbotham.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
Action: 3.2 Consider the recommendation of the Budget & Finance Committee regarding approval to advertise and seek bids for Child Nutrition Program freezer
Motion to advertise and seek bids for Child Nutrition Program freezer
Motion by Douglas LaCombe, second by James Higginbotham.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
Action: 3.3 Consider the recommendation of the Personnel, Insurance & Curriculum Committee regarding changes to policies JCD-Student Conduct, JCDAB-Student Alcohol and Drug Use, JCDAC-Dangerous Weapons, JD-Discipline, JDD-Suspension, and JDE-Expulsion as a result of legislative updates along with policy JCDA-Student Code of Conduct
Motion to approve changes to policies JCD-Student Conduct, JCDAB-Student Alcohol and Drug Use, JCDAC-Dangerous Weapons, JD-Discipline, JDD-Suspension, and JDE-Expulsion as a result of legislative updates along with policy JCDA-Student Code of Conduct
Motion by James Proctor, second by Ike Richard.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
Action: 3.4 Consider the recommendation of the Personnel, Insurance & Curriculum Committee regarding approval of 2021-2022 Pupil Progression Plan
Motion to approve the 2021-2022 Pupil Progression Plan
Motion by James Proctor, second by Ike Richard.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
4. CONSENT ITEMS
Procedural: 4.1 Receive assignments and changes of personnel
Procedural: 4.2 Receive Sales Tax report
5. SUPERINTENDENT'S COMMENTS
Information, Procedural: 5.1 Superintendent's Comments
We officially kicked off the 2021-2022 school year with a two-day Principal's meeting that started this morning.
Teachers will report on August 16th and students will report on Wednesday August 18th.
Congratulations to 2021 graduates Kyle Guidry and Brenden Leedom for winning SLEMCO scholarships
Governor has ordered a mask mandate beginning Wednesday August 4th.
6. CLOSING
Action, Procedural: 6.1 Adjourn meeting
Motion to adjourn meeting
Motion by Douglas LaCombe, second by James Higginbotham.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Ike Richard, James Higginbotham, Milton Simar
Meeting adjourned at 5:36 PM
ATTEST
_____________________________________
Delo Hebert, President
____________________________________
Scott M. Richard, Superintendent