REGULAR SESSION (Monday, April 27, 2020)
Generated by Sharron LeDoux on Tuesday, May 5, 2020
Members present
James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Meeting called to order at 5:01 PM
1. OPENING ITEMS
Information: 1.1 COVID-19 Board Meeting Procedures for Monday April 27, 2020
Procedural: 1.2 Call To Order
Procedural: 1.3 Roll Call
Procedural: 1.4 Prayer
Procedural: 1.5 Pledge of Allegiance
2. ACTION ITEMS
Action, Minutes: 2.1 Approve minutes of the March 2, 2020 Regular Session, the March 16, 2020 Special Session, and the minutes of the Budget & Finance Committee, and Personnel, Insurance & Curriculum Committee meetings dated March 16, 2020
Motion to approve minutes of the March 2, 2020 Regular Session, the March 16, 2020 Special Session, and the minutes of the Budget & Finance Committee, and Personnel, Insurance & Curriculum Committee meetings dated March 16, 2020
Motion by James Proctor, second by Ike Richard.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
3. ROUTINE ITEMS
Discussion, Information: 3.1 Review budget-to-actual comparisons on all funds
These funds are usually reviewed during Committee meetings, since the April Committee meeting was canceled, the legislative auditor required information took place at this board meeting.
Action: 3.2 Consider adoption of Sales and Use Tax Collection Resolution
Motion to adopt the Sales and Use Tax Collection Resolution
Motion by Delo Hebert, second by Steve Jones.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Action: 3.3 Consider the recommendation of the Budget & Finance Committee regarding granting permission to advertise pending APSB 16th Section Right of Way applications in the Official Journal
Motion to advertise pending APSB 16th Section Right-of-Way applications in the Official Journal
Motion by Delo Hebert, second by Milton Simar.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Action: 3.4 Consider the recommendation of the Budget & Finance Committee regarding retaining Broussard, Poche LLP as audit firm for the year ending June 30, 2020
Motion to approve retaining Broussard, Poche LLP as audit firm for the year ending June 30, 2020
Motion by Delo Hebert, second by Steve Jones.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Action: 3.5 Consider the recommendation of the Budget & Finance Committee authorizing the Superintendent to transact a sale of surplus property (pick up truck) to the Town of Iota
Motion to authorize the Superintendent to transact a sale of surplus property (pick up truck) to the Town of Iota
Motion by Delo Hebert, second by Milton Simar.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Motion to have Superintendent review the possibility of conducting an in-kind donation to Town of Iota
Motion by Douglas LaCombe, second by Milton Simar.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Action: 3.6 Consider the recommendation of the Budget & Finance Committee regarding declaring two residences, currently located on School Board property at 5466 Mire Hwy, Rayne, LA and 5474 Mire Hwy, Rayne LA, as surplus property no longer needed for school purposes
Motion to declare two residences, currently located on School Board property at 5466 Mire Hwy, Rayne, LA and 5474 Mire Hwy, Rayne LA, as surplus property no longer needed for school purposes
Motion by Delo Hebert, second by Ike Richard.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Action: 3.7 Consider the recommendation of the Budget & Finance Committee giving authority to the Superintendent to take any legal action necessary in order to effectuate the sale and removal of two surplus residences from School Board property, including but not limited to, the engagement of a real-estate broker and/or the solicitation of public bids
Motion to authorize the Superintendent to take any legal action necessary in order to effectuate the sale and removal of two surplus residences from School Board property, including but not limited to, the engagement of a real-estate broker and/or the solicitation of public bids
Motion by Delo Hebert, second by Ike Richard.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Action: 3.8 Consider the recommendation of the Personnel, Insurance & Curriculum Committee approving an out-of-state travel request from Mire Elementary for BETA members to compete in BETA Nationals Competition in Fort Worth TX from June 18 through June 20, 2020
Motion to approve an out-of-state travel request from Mire Elementary for BETA members to compete in BETA Nationals Competition in Fort Worth TX from June 18 through June 20, 2020 (Pending COVID-19 regulations)
Motion by James Proctor, second by Ike Richard.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Action: 3.9 Consider the recommendation of the Personnel, Insurance & Curriculum Committee regarding changes to policy II - Testing based on recent updates to Bulletin 118 by the Louisiana Department of Education
Motion to approve changes to policy II - Testing based on recent updates to Bulletin 118 by the Louisiana Department of Education
Motion by James Proctor, second by Ike Richard.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Action: 3.10 Consider the recommendation of the Personnel, Insurance & Curriculum Committee regarding approval of the 2020-2021 school year calendars
Motion to approve the 2020-2021 school year calendars
Motion by James Proctor, second by Steve Jones.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
4. CONSENT ITEMS
Procedural: 4.1 Receive assignments and changes of personnel March 2020
Procedural: 4.2 Receive March 2020 Sales Tax report
5. SUPERINTENDENT'S COMMENTS
Information, Procedural: 5.1 Superintendent's Comments
The Superintendent expressed his appreciation to Board for getting together. The Governor announced today the stay at home order is extended through May 15, 2020. We will need adjustments made to Budget calendar. The parish has transitioned from grab-and-go meals to Baylor program with UPS delivered meals. Acadia Healthy Alliance partnered with 3 o'clock project are also providing meals in three areas of the parish. Remote learning packets have been given out by all schools. Principals are asked to have essential but limited staff at each school. Plans are in place for seniors to complete necessary requirements. Caps and gowns have been distributed by each high school, more definite plans to be made during the next weeks regarding graduation ceremonies. Conference calls, Google Forms and virtual meetings are replacing face-to-face events that usually occur at this time of the year. Superintendent Richard thanked the hard work of the APSB employees during these trying times.
6. CLOSING
Action, Procedural: 6.1 Adjourn meeting
Motion to adjourn meeting
Motion by Milton Simar, second by Steve Jones.
Final Resolution: Motion Carried
Yea: James Proctor, Douglas LaCombe, Delo Hebert, Becky Atkinson, Steve Jones, Ike Richard, Milton Simar
Meeting adjourned at 5:41 PM
ATTEST
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James Higginbotham, President
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Scott M. Richard, Superintendent