CROWLEY, LOUISIANA

June 4, 2012

The Acadia Parish School Board met on this the 4th day of June , 2012 at 5:00 p.m., in a regular session at Crowley, Louisiana, with President presiding Mr. Gene I. Daigle. Members present were Mr. Douglas J. LaCombe, Vice-President, Mr. Israel Syria, Mr. John A. Suire, Mr. Roland J. Boudreaux, Mr. Milton Simar, Mr. Lynn Shamsie, and Secretary-Treasurer, Superintendent John E. Bourque.   Absent, Mr. James Higginbotham.

2)         Mr. Israel Syria led the prayer.

3)         Mr. Douglas LaCombe led the pledge of allegiance.

4)         Consider approval of a revised agenda, if there are any changes.

            Upon motion by Simar, seconded by Mr. Shamsie, and carried by a unanimous voice vote, Opening Item #5A and Routine Item #1A was added to the agenda.

5)         Read and approve minutes of the May 12, 2012 board meeting and June 20, 2012 Special Session.

      Reading of the minutes of the May 12, 2012 board meeting and June 20, 2012 Special Session were dispensed (copies of minutes were sent to member prior to this meeting) and upon motion by Mr. LaCombe, seconded by Mr. Boudreaux, and carried by a unanimous voice vote, the May 12, 2012 board meeting June 20, 2012 Special Session minutes were approved.

5A)      Recognize Support Personnel of the Year.

            Antoinette Pete introduced support personnel of the year from schools throughout the parish.  Three top winners were announced as follows:  Elementary – Gregory Meche, Mermentau Elementary, Middle – Judia LaCombe, Iota Middle, and Secondary – Kim Fruge, Iota High.

ACTION ITEMS:      NONE

ROUTINE ITEMS:

1)         Consider bids received for Official Legal Journal.

            Mr. Leonards went over bids received for official legal journal and low bid of .73/legal square were awarded to Rayne Acadian Tribune.  Upon motion by LaCombe, seconded by Mr. Suire, and carried by a unanimous voice vote, the board approved low bid of .73/legal square from Rayne Acadian Tribune.

1A)      Consider request from Entergy to relocate right-of-way at Iota Elementary.

            Steve Jones explained the need to move a transformer at Iota Elementary at a cost of $4,200.  Upon motion by Mr. Simar, seconded by Mr. Shamsie, and carried by a unanimous voice vote, the board approved request from Entergy to relocate right-of-way at Iota Elementary at a cost of $4,200 and authorizing Superintendent to sign the necessary paperwork for this right-of-way.

2)                 Consider renewal contract with AMI.

            Upon motion by Mr. LaCombe, seconded by Mr. Suire, and carried by a unanimous voice vote, the board approved renewal contract with AMI.

3)         Consider renewal of Property Insurance.

            Mr. Leonards presented renewal quotes for property insurance for the upcoming year.  Due to the drastic price increase, the board discussed the possibility of seeking additional proposals for this coverage before approving the renewal.  After more discussion, the board moved to grant an “Agent of Record” letter to Jimmy Fontenot of Dwight Andrus agency and extend the timeline for proposals.  New deadline would be Tuesday, June 19, 2012 at 12:00 p.m.  with a special session to be held on June 20, 2012 to consider property insurance coverage.  Upon motion by Mr. Simar, seconded by Mr. Suire, and carried by a unanimous voice vote, the board approved to grant an “Agent of Record” letter to Jimmy Fontenot of Dwight Andrus agency and to extend the timeline for proposals to June 19, 2012 at 12:00 p.m. with a special session to be held on June 20, 2012 to consider property insurance coverage.

4)         Consider renewal of Liability and Fleet Insurance.

            Mr. Leonards presented the renewal of Liability and Fleet insurance from PCAC totaling $336,160.  Upon motion by Mr. LaCombe, seconded by Mr. Syria, and carried by a unanimous voice vote, the board approved renewal of liability and fleet insurance from PCAC totaling $336,160 with the rejection of uninsured motorist, bodily injury and property damage and medical payments coverage.  They also opted into the 2 year rate guarantee from PCAL.

5)         Consider recommendation of the Budget & Finance committee regarding bids received by the Child Nutrition program for fruits, vegetables, and meat products.

            Mr. Leonards presented bid tabulations from the Child Nutrition program for fruits, vegetables, and meat products, citing exceptions to the lowest price items.   Upon motion by Mr. Suire, seconded by Mr. LaCombe, and carried by a unanimous voice vote, the board approved bids received by the Child Nutrition program for fruits, vegetables, and meat products.

6)         Consider recommendation of the Budget & Finance committee regarding final budget revisions for 2011-2012.

            Mr. Leonards presented a summary of the general find budget showing final revisions for the current year.  It shows a deficit of $1,641,506.  Also, a preliminary budget projection for next year was presented.  Mr. Bourque shared other financial information with the committee, comparing per pupil cost in Acadia with other school districts throughout the state and how our funds are concentrated on school level instructional expenditures.  Upon motion by Mr. Suire, seconded by Mr. LaCombe, and carried by a unanimous voice vote, the board approved final budget revisions for 2011-2012.

7)         Consider recommendation of the Budget & Finance committee regarding request from Branch Elementary to purchase playground equipment.

            Marlene Courvelle, principal at Branch Elementary, presented a request to purchase playground equipment at her school.  Their PTC has been raising money for several years and plans to purchase playground equipment for $17,000.  This project has been coordinated with the maintenance department to insure safe placement and installation.  Upon motion by Mr. Suire, seconded by Mr. LaCombe, and carried by a unanimous voice vote, the board approved purchase of playground equipment with PTC funds by Richard Elementary for $17,000.

8)         Consider recommendation of the Budget & Finance committee regarding adoption of ARRA Reporting Policy.

            Mr. Leonards provided the committee with a formal ARRA Accounting and Reporting policy.  This document requires formal adoption by the board.  The board was previously cited in a monitoring report for not having an officially approved policy.  Upon motion by Mr. Suire, seconded by Mr. Boudreaux, and carried by a unanimous voice vote, the board approved adoption of the ARRA Reporting Policy.

9)         Consider recommendation of the Personnel, Insurance, & Curriculum committee regarding renewal of Group Health Insurance Policy.

            Mr. Leonards presented the renewal rates for the group health insurance policy, showing an increase of 9.8%.  He discussed the renewal process and answered questions of the committee.  Upon motion by Mr. LaCombe, seconded by Mr. Simar, and carried by a unanimous voice vote, the board approved renewal of group health insurance policy.

10)       Consider recommendation of the Personnel, Insurance & Curriculum committee regarding Head Start Parent Handbook policy revisions for 2012-2013.

            Sondra Myers presented proposed changes to the Head Start Parent Handbook for 2012-2013.  She briefly explained the reasons for these revisions and answered questions of the committee.  Upon motion by Mr. LaCombe, seconded by Mr. Simar, and carried by a unanimous voice vote, the board approved Head Start Parent Handbook policy revisions for 2012-2013.

11)       Consider Superintendent’s recommendation for Secondary Supervisor.

            Mr. Bourque recommended Mr. Bobby Hamlin for the position of Secondary Supervisor.  Upon motion by Mr. Boudreaux, seconded by Mr. Shamsie, and carried by a unanimous voice vote, the board approved recommendation of Mr. Bobby Hamlin, Secondary Supervisor.

            Mr. Hamlin thanked the board for this opportunity.

            At this time a motion was made by Mr. Boudreaux, seconded by Mr. SImar, and carried by a unanimous voice to authorize Superintendent to advertise for principal at Rayne High.

11A)    Authorize Superintendent to advertise for principal at Rayne High.

            Upon motion by Mr. Boudreaux, seconded by Mr. Simar, and carried by a unanimous voice vote, the board approved authorizing Superintendent to advertise for principal at Rayne High.

12)       Consider Superintendent’s recommendation for Supervisor of Child Nutrition.

            Mr. Bourque recommended Adrienne Vidrine for Supervisor of Child Nutrition.  Upon motion by Mr. LaCombe, seconded by Mr. Suire, and carried by a unanimous voice vote, the board approved recommendation of Adrienne Vidrine for Supervisor of Child Nutrition.

            Mrs. Vidrine thanked the board for this opportunity.

13)       Consider request from Iota Middle school for field trip to Pigeon Forge, Tennessee on July 14–24, 2012.

            Upon motion by Mr. Simar, seconded by Mr. Shamsie, and carried by a unanimous voice vote, the board approved request from Iota Middle school for field trip to Pigeon Forge, Tennessee on July 14-24, 2012.

14)       Consider approval from Rayne High’s HOSA club to participate in the National Health Organizations Student Association Competition in Orlando, Florida on June 18-24, 2012.

            Upon motion by Mr. Boudreaux, seconded by Mr. Suire, and carried by a unanimous voice vote, the board approved request from Rayne High’s HOSA club to participate in the National Health Organizations Student Association Competition in Orlando, Florida on June 18-24, 2012.

15)       Consider dates for next committee and board meetings.

            Upon motion by Mr. LaCombe, seconded by Mr. Suire, and carried by a unanimous voice vote, committee meetings will be on June 20, 2012 and the board meeting will be July 2, 2012.

9)         Correspondence.   

            None

DISCUSSION ITEMS:   NONE

CONSENT ITEMS:

            Upon motion by Mr. LaCombe, seconded by Mr. Simar, and carried by a unanimous voice vote, Consent Items 1 through 5 was taken in globo.

1)         Consider assignments and changes of professional employees.

            Upon motion by Mr. Shamsie, seconded by Mr. Syria, and carried by a unanimous voice vote, assignments and changes of professional employees were approved.

2)           Consider retirement notification of employees.

            Upon motion by Mr. Shamsie, seconded by Mr. Syria, and carried by a unanimous voice vote, retirement notification of employees was approved.

3)         Consider request from Madeline David, teacher, Branch Elementary, for a sabbatical leave for the fall 2012 and spring 2013 semesters.

            Upon motion by Mr. Shamsie, seconded by Mr. Syria, and carried by a unanimous voice vote, the board approved request from Madeline David, teacher, Branch Elementary, for a sabbatical leave for the fall 2012 and spring 2013 semesters.

4)         Consider request from Crystal Phipps, teacher, Church Point High, for a sabbatical leave for the fall 2012 and spring 2013 semesters.

            Upon motion by Mr. Shamsie, seconded by Mr. Syria, and carried by a unanimous voice vote, the board approved request from Crystal Phipps, teacher, Church Point High, for a sabbatical leave for the fall 2012 and spring 2013 semesters

5)         Receive Sales Tax Report.

            Upon motion by Mr. Shamsie, seconded by Mr. Syira, and carried by a unanimous voice vote, the board received the sales tax report which showed a year to date increase of .87%.

SUPERINTENDENT COMMENTS:   

            Mr. Bourque commented on the end of year school closings went smoothly and sales tax trends look good. 

CLOSING:

There being no other business to come before the Board, upon motion by Mr. Boudreaux, seconded Mr. Simar, and carried by a unanimous voice vote, the meeting adjourned at 5:54 p.m.

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Gene I. Daigle, President

ATTEST:

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John E. Bourque, Superintendent